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By-Laws of Alpha Gamma

Article II Article III Article IV Article V Article VI

 

ARTICLE I. Members and Patrons

SECTION 1. Membership

A.   Eligibility.

            A candidate for membership shall be either a music major or minor, or the equivalent of a music minor.  He or 
            she shall also have completed at least the first semester of his or her freshman year.  The candidate shall have 
            completed one semester
of music theory and one semester of applied lessons.  The national academic 
            requirements
are a 3.0 ("B") average in music courses and a 2.0 ("C") average in non-music courses during 
            the semester preceding application.  Alpha Gamma Chapter, however, requires a 2.5 GPA in non-music courses. A 3.0 GPA must also be maintained in all music courses.

 

B.   Selecting candidates for Perspective Members in Training (PMITs)           

(1)  Candidates shall request membership by submitting a completed application to the first 
       vice-president at the rush party.

(2)  Candidates shall appear before the Chapter in an interview at which time each candidate will be 
       asked individually:

                            

a.  What influenced your major or minor in music?

b.  What are your future plans regarding music?

c.  Which areas of music do you prefer and why?

d.  What do you expect to gain from Delta Omicron?

e.   How can you, as a member of Delta Omicron, further the cause of music in 
      your community and in your world?
f.   What do you feel you can contribute to Alpha Gamma Chapter?

 

       (3)  Candidates shall have the affirmative vote of three-fourths of all Chapter members in good standing.  
              Eighty percent of the entire membership must be present in order to hold a vote.  The vote shall be 
              by secret ballot.  This vote takes place following the interview. 

       (4)  The secretary shall extend written bids to approved candidates within twenty-four hours following
              the interview.

       (5)  Each candidate shall respond to the first vice-president within twenty-four hours of receiving his or 
              her bid.  He or she may respond by e-mail, telephone, or in person. 

       (6)  All candidates accepting the invitation to Prospective Member Training shall appear before the 
              Chapter in a Pledge Ceremony.  New PMITS shall be presented with a prospective member pin to be 
              worn until initiation. 

C.  Prospective Member Training

       (1)  There shall be one prospective member training period during the fall semester as well as one 
              prospective member training period during the spring semester. 

       (2)  The prospective member period shall not exceed four to six weeks.

       (3)  Prospective members shall perform in their discipline on a Prospective Member Recital.  The recital 
              can be open or closed.  Selections must be in the classical style and performed from memory.

       (4)  Prospective members shall complete a Prospective Member Project of their own design.

       (5)  Prospective members shall pass a written Fraternity Knowledge Exam.

       (6)  Prospective members shall devise a game to be played by actives during Swap Day.

       (7)  Prospective members shall present a gift to the Chapter following the Initiation Ceremony.

       (8)  Prospective member activities shall include, but are not limited to:

                   a.  Rush party
                   b.  Interview of and vote on candidates by actives at the beginning of training.
                   c.  "Secret Pal"  appointment
                   d.  Pledge Ceremony
                   e.  Weekly Prospective Member Meetings
                   f.   Prospective Member Recital
                   g.  Scavenger Hunt
                   h.  Social activities with actives
                   i.    Fraternity Knowledge Exam
                   j.    Swap Day/Final Vote of prospective members (secret ballot)
                   k.   Initiation Ceremony
                   l.    Presentation of Prospective members by "Secret Pals"

       (9)  All rush and prospective member activities shall be left to the discretion of the Chapter.

     (10)  All rush and prospective member activities shall be required for actives and prospective members. 

D.   Final vote on candidates

       (1)  A final vote shall be taken following Swap Day.

       (2)  A candidate for collegiate membership shall have the affirmative vote of three-fourths of all chapter
              members in good standing.  Eighty percent of the entire membership must be present in order to hold
              a vote.  The vote shall be by secret ballot.

       (3)  All negative votes shall be examined.  Explanations shall be given for objections to candidates.

       (4)  After candidates have been confirmed by a final vote, actives will perform a Tapping and invite
              candidates to participate in initiation. 

 

SECTION 2. Descriptions of members and patrons/patronesses

A.   Collegiate members. 

            Members shall be initiated according to aforementioned procedure.  Members shall maintain a 3.0 GPA in all
            music courses, as well as a 2.5 GPA in all non-music courses.  Members wishing to hold an office shall
            remain in good standing with Alpha Gamma Chapter.  They shall also maintain appropriate GPAs. 

B.   Chapter Mother/Father

            Each collegiate Chapter may have a Chapter Mother or Father.  He or she shall be initiated by the collegiate
            Chapter and shall enjoy all privileges of the fraternity, including the wearing of a badge.  Immediately upon
             initiation he or she shall assume alumnus status.

C.   Professional member.

             A professional members shall be a music faculty member, a graduate of a recognized music school, a concert
             artist or other professional musician.  A professional member shall be initiated by a collegiate Chapter.  A
             professional member shall assume alumnus status immediately upon initiation or may be affiliated with a
             collegiate Chapter for a period of not more than one year.  A professional initiate shall be exempt
             form the PMIT examination and any PMIT fee.

D.   Patrons/Patronesses

             A Chapter patron or patroness shall be a person interested in music, in the purposes and objectives of Delta
            Omicron and in the members.  Those selected as Chapter Patrons/Patronesses shall be recognized as such
            by the Chapter and designated as a Chapter Patron/Patroness.

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ARTICLE II. Organization

SECTION 1.  Officers of the Chapter

A.   The president shall call and preside at all meetings of the Chapter.  He or she shall act as a liaison between the
       Chapter and the Music Department.  The president shall also remain in close contact with the Chapter Adviser in
       regard to the welfare of the Chapter.

B.   The first vice-president shall be responsible for the prospective member program.  He or she shall be designated
       as the "Prospective Mother" or "Prospective Father," and shall be a liaison between the Chapter and the
       Prospective Member Class.  He or she shall design and direct the entire prospective member program. 

C.   The second vice-president shall be involved in Alumni relations.  He or she shall design and deliver the Alumni
       newsletter and set up an Alumni database.

D.   The treasurer shall be in charge of all Chapter funds.  He or she shall be responsible for all fund raising and shall
       solely be in charge of Coffee Houses.

E.   The secretary shall keep minutes of all officer and regular business meetings.  He or she shall also take
       attendance at all mandatory functions.  The secretary shall also deliver bids to potential prospective members
       during prospect season.

F.   The music adviser shall develop monthly music programs for Chapter musicales.  He or she shall also design the
       Chapter yearbook, which is due at the first formal business meeting of the year.

G.   The chaplain shall organize devotionals and sacred music for monthly business meetings.

H.   The director of publicity shall prepare a monthly publicity report for the province president.  He or she shall be
       responsible for all publicity of the Chapter and its members.

I.    The historian shall be responsible for maintaining and designing the Chapter Achievement Book.  He or she
      shall serve as photographer for all events and shall also assist in writing the history of the Chapter required at
      the end of each year.

J.   The warden shall serve as the custodian of Chapter property.  He or she shall prepare the room for all meetings
      and ceremonies and post signs for all events.  Each sign must say "required" and "wear badge".

K.  The pianist shall be appointed by the president.  He or she shall serve as accompanist for all meetings and
      ceremonies.

L.   For neglect of duty, an officer may be removed by a two-thirds vote of the Chapter or by joint consent of the
      Board of Directors and the province president.

 

SECTION 2.  Meetings

A.   Meetings shall be open to members of the fraternity only Faculty Sponsor must be a member to attend meetings.

B.   Meetings shall include a regular business meeting, an informal business meeting, and a musicale each month. 
       Active members shall perform in fifty percent of all musicales that require performance.  These meetings may be
       combined if necessary.

C.   Special meetings shall be called as needed by the president or by three members in good standing.  All Chapter
       members and advisers shall be notified of such meetings at least twelve hours in advance.

D.   Meeting times and locations shall be left to the discretion of the Chapter.

E.   The president shall have the authority to require any meeting, musicale, prospective member activity, or function
       with appropriate prior notice.

 

SECTION 3.  Other events

A.   There shall be two open musicales each year.

       1.  One musicale of the year must be a "Benefit" Musicale to aid in the Scholarship Fund.

B.   There shall be an observance of Founders Day on or near December 13.

C.   There shall be an observance of Charter Day on or near the date of Chapter installation.

 

SECTION 4.  Advisers

A.   Each collegiate Chapter shall have a Faculty Sponsor who may or may not be a member of the fraternity.

B.   Each collegiate Chapter shall have a Chapter Adviser and additional advisers as needed, who shall be selected
       from the alumni membership.  The Chapter Adviser shall attend Chapter meetings, counsel from the standpoint
       of the fraternity, and perform specific duties as outlined by the Board of Directors.

 

SECTION 5.  Committees

A.   The Banquet committee 

                shall be responsible for the Annual Spring Banquet.  Its members shall organize the
               banquet, coordinating with the Cafeteria staff, designing and delivering invitations, and securing musicians.

B.   The Beaux/Belles committee 

                shall be responsible for Chapter Beaux/Belles.  Its members shall inform
               beaux/belles of their duties and express the Chapter's appreciation of their position through special projects.

C.   The Bulletin Board committee 

                shall be responsible for the maintenance of all Alpha Gamma bulletin boards.
                Its members shall update the Scholars of the Month and all other bulletin boards on a monthly basis.

D.   The Bylaws committee 

                shall annually review the Chapter Bylaws and make revisions as necessary.

E.   The Fundraising/Coffee Houses committee 

                shall be responsible for organizing all fundraising activities.  It shall also be in 
                charge of the bimonthly Coffee Houses.  Its members shall organize workers for the 
                Coffee Houses and secure supplies for the events. The treasurer is the chair of this 
                committee.

F.   The Homecoming committee 

                shall organize the Alpha Gamma Chapter booth for the annual Homecoming Open
                House.  Its members shall organize the booth and secure members to attend to the booth 
                and provide information to anyone interested in learning about the Chapter.  This is held
                at the location where the music department holds its Homecoming Reception.

G.   The Patrons/Patronesses committee 

                shall be responsible for communication and relations with the 
                Chapter Patrons/Patronesses.  Its members shall organize monthly projects aimed to convey the Chapter's 
                appreciation to its Patrons/Patronesses.

H.   The Scholarship committee 
                shall organize the selection of recipients for Chapter awards.  Its members shall
                hold votes for the awards, tally the votes, and inform the president and Chapter Adviser of award recipients.

I.   The Senior Gifts committee 

                shall be responsible for placing pink carnations in the Green Room prior to Alpha Gamma Junior/Senior 
                Recitals.  Its members shall also be responsible for securing alumni cords and gifts for graduating seniors 
                at the end of the year.  The Alumni cords and gifts are presented at the final formal meeting of the year.

J.   The Service committee 

                shall be responsible for organizing service projects in which the Chapter can participate.  Its members 
                shall contact organizations and set up activities on behalf of the Chapter.

K.   The Social committee 

                shall be responsible for planning social events for Alpha Gamma Chapter.

L.   The T-shirt committee 

                shall be responsible for designing or gathering designs for the Alpha Gamma Chapter T-shirt as well as a 
                Music Department T-shirt.  Its members may confer with the fundraising committee to develop a 
                fundraising project with Music Department T-shirts.

M.   The Website committee 

                shall be responsible for developing and maintaining the Alpha Gamma Chapter Website.  Its members 
                shall decide what material should be included on the site as well as keeping information current and up to 
                date.  The chapter adviser must be consulted on all entries to be put on the website.

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ARTICLE III. Finances

SECTION 1.  A national initiation fee as determined by the Board of Directors and the finance committee shall be paid
                        by each initiate prior to initiation.

 

SECTION 2.  The national badge fee (cost of badge) shall be paid by each initiate prior to initiation.  Every member
                         must possess a badge.  The badge fee is included in the initiation fee.

 

SECTION 3.  National annual dues, as determined by the Board of Directors and the finance committee and approved
                        by a majority vote of the Chapters, shall be paid by each collegiate and alumnus member.

A.  Initiates shall be exempt from payment during the school year of the initiation.

B.  Payment shall entitle a member to a subscription to The WHEEL for the current year.

C.  Current national annual dues shall be $30.

 

SECTION 4.  Life Membership

A.  Life Membership dues shall be determined by the Board of Directors and the finance committee.

B.  Life Membership shall place a member in good financial standing with the fraternity for life and
      shall entitle the member to a life subscription to The WHEEL.

C.  Life Membership Dues may be paid in full at any time by either a collegiate or an alumnus member.

D.  Life Membership may also be accomplished through consecutive payment of national annual
      dues for the required number of years.

E.  Current Life Membership shall be paid as ten installments of $30 or a lump sum payment of $300.

 

SECTION 5.  Local Chapter fees shall be determined by each Chapter.

A.  Current local dues for Alpha Gamma Chapter shall be $20.

B.  Members initiated in the fall semester shall be required to pay one half of the local Chapter dues
      during the spring semester.

 

SECTION 6.  Excuses and fines

A.  Excuses.  Absences at required functions shall be judged by the president as either excused or
                         unexcused.  Excuse slips shall be submitted to the president prior to absence except in
                         extreme emergencies.  Excuse forms shall be found in the student lounge on the Delta
                         Omicron bulletin board.  Unexcused absences shall be punished by the imposing of a
                         fine according to the missed function.  Excused absences shall be as follows:

                                (1)  Class conflict
                                (2)  Death in the family
                                (3)  Family emergency
                                (4)  Extreme illness
                                (5)  Unforeseen and unavoidable emergencies

B.  Fines

(1) Unexcused absence at regular meetings $5
(2) Unexcused absences at musicales $7
(3) Failure to perform in 50% of performing musicales $7
(4) Unexcused absences at initiation ceremonies $15
(5) Unexcused absences at Delta Omicron Junior/Senior Recitals $5
(6) Unexcused absences by actives at prospective member activies $3
(7) Tardiness/Leaving Early $0.10 per minute
(8) No badge at functions $1
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ARTICLE IV.  Publications

SECTION 1.  Chapter publications

A.  Chapter Yearbook

B.  Alumni newsletter

 

SECTION 2.  Awards

A.  Outstanding Freshman, Sophomore, Junior, and Senior

B.  Freshman, Sophomore, Junior, Senior Scholastic Achievement

C.  Outstanding Freshman Woman Music Major
        Voted on by music faculty

D.  Alumni Sophomore Book Award
        Voted on by music faculty

E.  Rising Senior Scholarship Award
        Voted on by music faculty

F.  Senior Honor Pin

G.  Star of Delta Omicron
        Secret ballot by chapter

H.  Delta Omicron Composition Competition
        Judged by chapter patrons
        Award: $50.00, premiered on Honors Concert in April

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ARTICLE V.  Discipline for members

SECTION 1.  Method of discipline.

            A member accused of serious unworthy conduct shall be reported in a signed letter, with full particulars of the
            case, to the International president.  After full investigation by the International president and counsel with
            the accused, the Board of Directors, by unanimous vote, shall have the power to dismiss the charges, to
            impose censures, to lift the badge temporarily or permanently, and terminate the membership by expulsion.

 

SECTION 2.  Unexcused absences.

            Unexcused absences at mandatory functions shall be punishable by the imposing of the aforementioned
            fines.  Fines shall be paid in full at the next business meeting following the absence and imposing of the fine. 
            If fines are not paid at the next business meeting, fines shall be doubled at each subsequent Business
            Meeting until the full amount is paid.

A.  Student Teachers are not excused from nightly activities unless they live in another town during the Student
      Teacher semester.  They are members of Alpha Gamma until they graduate.  This is a policy of the
      National Board of Directors.

 

SECTION 3.  Membership resignations are prohibited. 

      It shall not be possible for a member to terminate membership in the fraternity by resignation nor be
      dismissed therefore except through  expulsion.  Once a member of Delta Omicron one is always a
      member of Delta Omicron.

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ARTICLE VI.  Amendments to Chapter bylaws.

Chapter bylaws shall be amended or revised by a three-fourths vote of the entire Chapter membership.  Suggested amendments shall be submitted in writing to the Bylaws committee for review.

AMENDMENT:

The Rising Senior Award is not to exceed the amount of $100 and is to be used for applied lessons.